What We Do - p2psme.co.uk

We boost the productivity and profitability of businesses across the globe by optimising their Procure to Pay systems and processes.

This tells you, in just 20 words, what we’ll do for your business and how you can expect to benefit from our work. But it is, of course, an ultra-brief summary of the P2PSME offering.

Click below to find out more in the area of interest to you –

P2P Workstream Project Management

Procure to Pay (P2P) & Accounts Payable Process Excellence

P2P System Selection, Implementation, and Optimisations

P2P Policy and ‘How To’ Guide Creation

Change Management and Business Readiness

Industry Influencer, Guest Speaker, and Contributor

P2P Workstream Project Management

Your Procurement and Accounts Payable Teams form the backbone of your back-office operations and expenditure controls. We enable your organisation to make purchases while ensuring that you pay your suppliers on time.

We bring our know-how and experience to P2P Transformation – we turn projects round by introducing new automation, enhancing existing systems, or establishing Global standard processes or best practice Ways of Working.

Collaborating with project sponsors, key stakeholders, and business teams, we help businesses to navigate their way through each project delivery phase -

Discovery, Knowledge Capture, Process mapping of current processes
System Design and Build
System Integration Testing (SIT) and User Acceptance Testing (UAT)
End-User Training, Creation of To Be Process Maps, and Desk Top Procedures
Go Live and Hyper Care

We collaborate with Global Business Teams, 3rd party outsource, and system implementor providers across the globe to successfully deliver projects on time and on budget.

Procure to Pay (P2P) & Accounts Payable Process Excellence

We’ll work with your organisation to improve the efficiency and effectiveness of existing procure-to-pay processes. We can do this by –

Working with your business teams to understand existing pain points
Identifying and prioritising ways to reduce manual processing and workarounds – establish what 'Good' looks like
Demonstrating P2P Best Practice and Process Excellence
Showing business teams the Art of the Possible
Introducing global standardised processes across the business
Improving On-Time Payment to Suppliers and increasing the volume of invoices processed using Straight Through Processing
Reducing supplier queries and payment delays
Investigating and implementing ways to increase utilisation of existing systems

We aim to implement an effective plan for continuous business process excellence to boost people’s productivity and enhance your bottom line.

P2P System Selection, Implementation, and Optimisations

Is your company saddled with outdated procurement systems? Do you find them costly, inefficient, and challenging to manage? Maybe you find yourself ‘making do’ and hoping for the best.

The likely consequence of using out-of-date procure-to-pay systems will inevitably be damaging for your long-term productivity and to your bottom line.

By carefully and rigorously analysing your current pain points and needs, we work with your business to identify functional business requirements for new ERP, Best of Breed, or existing P2P system upgrades.

Our systems implementation work is supported by our decades of experience in multiple sectors. Over the years, we have successfully delivered -

Plus many more. In so doing, we improve overall system utilisation and increase satisfaction within the user community.

We’ll use our experience and system expertise to make this challenging business transformation smooth and successful.

P2P Policy and ‘How To’ Guide Creation

Your P2P policies and procedures are critical documents. They establish your core policies and standards and define the procedures staff need to follow when buying goods or services. We work with your business to develop –

How-to-Buy training and policy documents that are clear and concise for buyers. These explain the procedures and controls required during the purchasing process
A No P.O. No Payment policy across business teams and suppliers, reducing the danger of maverick spending
How to Get Paid guides or web pages for suppliers ensuring prompt invoice payment by communicating this information to your supplier base
Email acknowledgements, query templates, checklists, and other tools to be used as part of the P2P day-to-day process
Data analysis and management policy for Supplier Spend Analysis, Purchase Orders, Ledger Transactions, and Supplier Master Data
Processes for identifying roles and responsibilities to eliminate confusion or overlap
Processes for designating and identifying the team members who are best placed to interpret policies and resolve problems

We’ll also identify the right individual to be responsible for maintaining and continually refreshing your procurement policies, procedures, and documents.

We enable the adoption of policies across your business to create opportunities for cost savings. During contract negotiations, we use up to date analysis to ensure purchases are compliant and competitive.

Change Management and Business Readiness

The realm of Business Readiness & Adoption is all about the people - their behaviours, practices and processes within the business and their relationship with the delivery and adoption of change.

Our role is to shine a light on the benefits and value to the business generated by the project outcomes. We work to keep them involved and actively engaged in the shaping and adoption of new ways of working, as well as the implementation of new processes or systems.

Our approach to change management comprises twin aims –

Industry Influencer, Guest Speaker, and Contributor

I am recognised as a Top 100 Accounts Payable Association influencer. I have contributed to industry eBooks and appeared on several YouTube channels to discuss topics impacting the P2P community. Contact me to discuss –

I worked with Stephen for over a year on a turnaround project on a large and complex shared services BPO in Poland. Stephen was the GPO with full responsibility for all P2P processes.

Stephen has an exceptional knowledge of P2P processes and great working experience of this area gained over many years with a variety of blue-chip organisations. Stephen used his experience to lead and drive through a series of complex projects in the most challenging and demanding environments. He had great successes including the turnaround in performance of a sizeable P2P function, and also the global roll-out of a new purchasing control process across a range of international entities. This latter project needed to be implemented with urgency: Stephen designed the solution and led the implementation working with individual FDs, the central finance function and the 3rd party BPO.

Stephen is a very hard working, dedicated and experienced individual who achieves his goals. I also found him to be a fun and easy person to work with.

Jeremy Fletcher

Transform Finance

We’re ready to help

There’s no better time to

Establish new, efficient, and compliant purchasing excellence
Reduce the time you spend on invoice processing and query handling
Improve on time payment to suppliers
Cut down on your P2P costs per transaction
Boost people’s productivity
Enhance your bottom line

Shouldn’t we be talking?

P2PSME is a trading name of King FPM Solutions Ltd
Head Office – 14 Archerfield Crescent, Motherwell, UK, ML1 5FW.
Registered Office – 8 Douglas Street, Hamilton, UK, ML3 0BP.
Company Number – SC430332
VAT Registration No. – GB243906504

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